Koryn wrote:
Two calenders, one that goes on top of your desk and one that you carry in your car or bag with you everywhere you go.

Write everything down the minute it's confirmed. Don't wait even two minutes between getting that confirmation email and whipping out your calendar and pencil.

IMO, all the Google"calendars" and folder organizing options are just useless crap.

Write. It. Down.

Yeah! I always thought I am the only one still sticking to pen&paper <3 Good to know there are more of us out there.

Koryn wrote:
Two calenders, one that goes on top of your desk and one that you carry in your car or bag with you everywhere you go.

Write everything down the minute it's confirmed. Don't wait even two minutes between getting that confirmation email and whipping out your calendar and pencil.

IMO, all the Google"calendars" and folder organizing options are just useless crap.

Write. It. Down.

The OP's question was how does she do it in ONE (1) place.

To be honest--my advice also violates that specification: write it down in a calendar AND enter it into your phone. That way you have redundancy.  I KNOW, it's duplicative, it can be a PIA, and it violates database rules.

If you want it in ONE place, you can:
* post on your profile, if you're an open person, e.g. https://www.modelmayhem.com/list/647359 especially
https://www.modelmayhem.com/Tomiko --note she has names and dates so you and your team knows what's on your docket (you can even add times, e.g. 2-5 PM, &/or
* you can send e-mail to confirm with party (if they're on MM), &/or
* you can send someone else your schedule--you CANNOT (last I checked) send note to self!  [idiotic constraint, IMHO.]
You are allowed to have another account [such as a G rated, and PG rated or maybe you're a model AND a photographer so you can have two accounts] and then you can send note to self that way.

Honestly--I've not found anything that I really like. What I'd like is a secure site within MM, like a secure thread or a private album, where I can put all the details as they develop but have it password protected so that only the participants are allowed to access it. It's pull or push: people who like to know every detail can get pushed notification when the smallest thing changes, or they can pull down the the updates whenever they want.

I as the admin of this secure site, would like the ability to push notifications if there is a major change--e.g. I cancel because there is a hurricane,  I'd also like to be able to have secure section within that password protected area where I can keep confidential information about all the participants.  For command and control purposes, I need to have everyone's phone numbers BUT not everyone may want everyone else to know their phone number so to accommodate their privacy concerns yet my administrative duties, I want to keep all that information in one place, but not have it accessible to anyone but me and the AD (Assistant Director).

Or if I get flagged as RIP https://www.modelmayhem.com/list/613583 then I want access to automatically roll over to the backup director! The shoot must go on! :-)  I know--I'm fantasizing now. LOL

Lisa Everhart wrote:
I consolidate all to pen and paper and a legal pad.

My problem is that then I lose it. Oops!

Long story short:
lost Day-Timer somewhere in Europe.
Went to Paris, called London, had them ship a replacement.
Waited in Paris a few days and picked up at AMEX office before I could continue trip.
Got the blank month replaced but of course, the data was lost forever.
That was over a couple decades ago but I recall it vividly.
I HATE losing important and valuable data!
For me it's a sickening, revolting, miserable experience.

For me it was the worse day of the multi-month trip.
No, I didn't remember what I wrote.
If I could remember, I wouldn't have written it down.
The idea of writing it down is so I can flush it from my mind of mundane matters so I can focus on active items!