Forums >
Photography Talk >
Release of images to a charity
I tried to get the release amended to something more reasonable, to allow them a usage, and this is what they came back with. NCC is Nature Conservancy of Canada. Unless I am mistaken instead of disallowing 3'rd party sales, they now take full ownership, and I would have to ask them for permission to use my own photographs. Photograph Release Form I, _________________________, the undersigned photographer, for value received, (the receipt and sufficiency of which are hereby acknowledged), represent and warrant that the photographs I have provided to NCC (hereinafter referred to as the “Photographs”) are my original works and are not copied from any other material, that the use of the Photographs will not infringe on the copyright or other proprietary right of any other party, that I am the sole author and creator of these photographs, that I am at least eighteen (18) years of age and that I have the right to execute this Photo Release without the consent or knowledge of any other person. I hereby irrevocably transfer and assign to NCC all my right, title and interest in and to the Photographs, including all copyright and grant to The Nature Conservancy of Canada (“NCC”) irrevocable permission to, at its sole discretion, use, edit, reproduce, publish, exhibit, distribute, create derivative works of, and otherwise exploit all or part of the Photographs in Canada or throughout the world for promotions, recruiting, brochures, advertising, or any other reason whatsoever, and in any medium whatsoever now known or hereinafter developed, including without limitation, print, web based, video, social networking and all electronic media. I agree that I am granting this consent in perpetuity. NCC agrees to credit all Photographs used in publications intended for external use with the following credit: “Photo by [Name] ___________________________”. I hereby release and discharge NCC from any and all liability, claims, causes of action, or any other responsibility whatsoever from or relating to the use, editing, reproduction, publishing, exhibit, distribution or otherwise of the Photographs. I acknowledge and agree that I shall not receive, or be entitled to receive, any fee or proceeds whatsoever from such use. NCC agrees that they will not sell any of these donated images. I have read this consent and I understand its contents. Name of Photographer: Address: Signature of Photographer: Date: Name of Witness: Signature of Witness: Date: Name of NCC representative Signature of NCC representative Date: Jan 14 13 09:25 am Link You are donating these images and that the is the usage agreement that they came back with? I'd tell them to go pound sand. They have you signing over the copyright and you aren't even getting paid. No thank you. But it does say that they can't sell any of the images. No way would I sign over copyright for donated images. Jan 14 13 09:30 am Link I guess it depends on how you feel about it. If these are one time shots that you're really not likely to need to use again, then it's up to you. I personally wouldn't sign over copyright but might let them do pretty much whatever else they want with them. Jan 14 13 09:33 am Link Perhaps you could provide them with a usage license. Jan 14 13 09:34 am Link Charities are still businesses. They're just businesses that (in theory) give their profits to a worthy cause. They still have expenses, they still have to pay rent, electric, etc. If they want copyright, present them with a bill. Otherwise, you tell them what you are willing to give them (ie, a usage license). If they're not paying, they can't make any demands. Jan 14 13 09:38 am Link I would add the following first phrase and send it back and see if it flies: Except for reserving the right to use the photographs for self-promotion, I hereby irrevocably transfer and assign to NCC all my right, title and interest in and to the Photographs, including all copyright and grant to The Nature Conservancy of Canada (“NCC”) irrevocable permission to, at its sole discretion, use, edit, reproduce, publish, exhibit, distribute, create derivative works of, and otherwise exploit all or part of the Photographs in Canada or throughout the world for promotions, recruiting, brochures, advertising, or any other reason whatsoever, and in any medium whatsoever now known or hereinafter developed, including without limitation, print, web based, video, social networking and all electronic media. I agree that I am granting this consent in perpetuity. Jan 14 13 09:43 am Link Kaouthia wrote: +1 Jan 14 13 09:47 am Link Kaouthia wrote: This. Why would you sign over your copyright for free? Just because it doesn't say they are going to sell the images if you sign over the copyright they can do whatever they want. Jan 14 13 09:54 am Link This is my amendment to their original. Changes made with help from MM members. Then they came back with my OP, which is even more demanding then the their original. And I was going to actually do photographs specifically for them. Now I have to question the entire organization. Not even FB tried to pull something like this. Photograph Usage Form I, _________________________, the undersigned photographer, for value received, (the receipt and sufficiency of which are hereby acknowledged), represent and warrant that the photographs of 1. 2. 3. (hereinafter referred to as the “Photographs”) are my original works and are not copied from any other material, that the use of the Photographs will not infringe on the copyright or other proprietary right of any other party, that I am the sole author and creator of these photographs, that I am at least eighteen (18) years of age and that I have the right to execute this Photo Release without the consent or knowledge of any other person. I hereby grant to The Nature Conservancy of Canada (“NCC”), ( non-exclusive, non-transferable) and irrevocable permission to, at its sole discretion, use, edit, reproduce, publish, exhibit, distribute, create derivative works of, and otherwise exploit all or part of the Photographs in Canada or throughout the world for promotions, recruiting, brochures, advertising, or any other reason whatsoever, and in any medium whatsoever now known or hereinafter developed, including without limitation, print, web based, video, social networking and all electronic media. I agree that I am granting this consent in perpetuity. Rights and permissions may not be transferred to a third party without written permission of photographer and photographer retains copyright of all images. (I hereby release and discharge NCC from any and all liability, claims, causes of action, or any other responsibility whatsoever from or relating to the use, editing, reproduction, publishing, exhibit, distribution or otherwise of the Photographs.) this implies that I take all responsibility for anything that you do with the photographs. Can it be made a little clearer that I am discharging you, from my suing you, but I take no responsibility for what others may do. I acknowledge and agree that I shall not receive, or be entitled to receive, any fee or proceeds whatsoever from such use. I have read this consent and I understand its contents. Name of Photographer: Address: Signature of Photographer: Date: Name of Witness: Signature of Witness: Date: Jan 14 13 10:03 am Link Herman, just call them and say there's some confusion over what's going on. Tell them they sent you a usage license; you amended it; and they returned an even more restrictive license, including full copyright transfer, than their original; and so you think either they or you are misunderstanding something and so who do you talk to about it to get this all straighted out. It could well be that there is some office worker who doesn't know what copyright is; or thinks that somehow their amended version is just easier. It's your job to let them know how this works. For me there is no way in hell I'd transfer copyright to anyone if I am donating the work. I don't care if they're pictures of butt pimples; I am just not gonna do that. It's the principle of it. Jan 14 13 10:12 am Link If you donate something (IE: give it away), then you are releasing ownership. It doesn't really matter what the valuable consideration is. It could be money, a car, or a photograph. If you give them a hundred dollars in cash, are you going to insist on telling them how to spend it? If you fund your local Humane Society for a new van, are you going to tell them they can only pick up puppies? This isn't how donations work. How it works is you donate what is yours, and it becomes theirs. It sounds like the OP wants to have his cake and eat it too. He wants the feel good of making a donation, and perhaps getting a nice tax write off for it, but doesn't really want to make a donation. Sometimes we just have to decide if a charity is worth a donation or not. Jan 14 13 10:14 am Link I say they can take it or leave it. If I do similar work for an organization (and I do from time to time), it is because they do something I believe in. While I may not be able to donate money, I can donate goods and services that they can use to benefit themselves, raise income for themselves, or help promote their cause. But they don't get copyright. I always retain the right to reuse any of my own images. That doesn't have to mean I can't be generous and allow them to do that too. If they want to be stubborn about it, then it might be good to rethink it. Jan 14 13 10:14 am Link WR Photographics wrote: And this is also a valid point. If you think a lot of them, then it doesn't hurt to give stuff away either. Jan 14 13 10:17 am Link WR Photographics wrote: There is no tax write off. Jan 14 13 10:22 am Link WR Photographics wrote: I have about 13 years' total experience working for non-profits. It is extremely common for donations to be directed, meaning, you DO tell them exactly what they can and cannot do with your donation. In fact those donations are more common than unrestricted donations. Jan 14 13 10:22 am Link Are you donating all of the images from the shoot or just some of them? If all of them, then I would be more insistent. If just some of them, then it probably doesn't matter as much. If I were doing "some," I would make sure ahead of time to take double shots. Some for them and some for me. Unless it is a unique point in time that is historical like someone famous being reunited with their family member who was separated for some reason. If it were just photos of their facilities or products, then you can always have more than one of those. Guess it depends. You'll have to make the decision. Jan 14 13 10:29 am Link WR Photographics wrote: He can give away what he wants to, either ownership or a usage license. It is not the same as giving away a car where once it is gone it is gone. Jan 14 13 10:32 am Link WR Photographics wrote: No. That's NOT how it works. Jan 14 13 10:37 am Link NewBoldPhoto wrote: EXACTLY. Jan 14 13 10:39 am Link WR Photographics wrote: And it sounds like you don't have a firm grasp of intellectual property. None of those items you mention are intellectual property, copyrighted by an owner (i.e. the photographer). They are simply physical objects. Once you give those items to someone, they become the owner and you give up all rights to them. That's not the case with intellectual property. Jan 14 13 10:49 am Link I think NCC is grossly overreaching. But several posters have provided good counsel, from sending them the license you're willing to grant on a take-it-or-leave-it basis, to giving them only some of the images from the shoot and using their release, while keeping similar images for your own use. If it were me, I would work up the chain of command until I found the person who could say "yes" to my proposed licensing arrangement. Lots of people in any organization can say "no," but only a few can say "yes." Find such a person and go from there. Jan 14 13 10:55 am Link Actually the offer was to go through my website and pick out any images that suit their needs (which they did. Picked out about a dozen.). And I would also dig through my files and see if there was anything not posted that they might use. Also I was going to go to some regional properties that they own/control and do themed photos that they could use (ok, it was a means to get me off my ass and back into the wild). This was going to be on my expense. Seemed like a good idea, now not so much. Seems that every time I get the impulse to be generous, it somehow comes back to bite me. Also I should add that I am the founding director, past president (many years) and still director of an Endangered Species org. And I would not give 'us' what NCC is asking. I actually have to question what the ultimate intent is with all the properties they have bought with donations. This type of mercenary attitude does not bode well for the preservation trust. Makes one want to look at the fine print of what they can do with the properties. Likely that the legals want them to have total control of everything that passes into their hands. Jan 14 13 10:57 am Link Even for a physical object, the donator is perfectly free to specify EXACTLY how the item is to be used. If someone wants to donate a van and specify that it only be used to pick up puppies and not adult dogs, or cats, or people, or supplies, then they are free to do so and the charity is free to accept or decline, and if they accept they better follow the rules and document it or they're gonna be mighty sorry if they are audited. Jan 14 13 11:03 am Link NewBoldPhoto wrote: I did, and the OP is what they came back with. Jan 14 13 11:09 am Link ME_ wrote: Yep. Jan 14 13 11:13 am Link Herman Surkis wrote: Hi Herman, Copyright is said to comprise a "bundle" of incorporeal or intangible economic rights of authors of works and certain "neighbouring" rights of performers, makers of sound recordings and broadcasters from CCH Canadian Ltd. v. Law Society of Upper Canada, 1999 CanLII 7479 (FC), [2000] 2 FC 451 In December 1999, Patricia’s husband William surprised her with an early Christmas gift of $1 million towards the establishment of a permanent textile and costume gallery at the ROM, later to be named the Patricia Harris Gallery of Textiles Jan 14 13 11:34 am Link WR Photographics wrote: Actually the donation of a photo or photographic services is much more like the donation of your time to a charity. If you agree to work the food drive for 8 hours then that is what they get. They do not get your services for life as some form of indentured servant. Jan 14 13 11:34 am Link What do people think of the following paragraph? Not sure what it means. Seems like I am discharging them from any liability for anything that they do with the photographs. "I hereby release and discharge NCC from any and all liability, claims, causes of action, or any other responsibility whatsoever from or relating to the use, editing, reproduction, publishing, exhibit, distribution or otherwise of the Photographs. " Jan 14 13 12:00 pm Link Herman Surkis wrote: Not a good idea. You have no control over what use they might make of your images. See Bad Contract Tutorial I acknowledge and agree that I shall not receive, or be entitled to receive, any fee or proceeds whatsoever from such use. NCC agrees that they will not sell any of these donated images. The above paragraph refers to the "donated images" but does not specify exactly what they're referring to. Are they saying that they will not sell reproductions of the images? That they will not sell the copyright? It is unclear. Jan 14 13 12:06 pm Link NewBoldPhoto wrote: Herman Surkis wrote: communication and your tactical approach is key when it comes to negotiations. you are in charge as its your imagery, your doing the donating and its already shot. if they choose not to accept those fair and realistic terms (if you are being fair and reasonable of course) then thats their loss. Herman Surkis wrote: my first question would be why? this has no part in negotiations stage never mind as part of a passing conversation.. if you told me this I would just show you the door even if you are giving me free stuff or other wise Herman Surkis wrote: you really think so? lol Jan 14 13 12:12 pm Link Herman Surkis wrote: how much are the photographs realistically worth and what realistically will happen to your images? Jan 14 13 12:19 pm Link SoCo n Lime wrote: And as usual, there is always - in every thread - someone who takes a swig at someone - or is less than polite.. Jan 14 13 12:25 pm Link The more I think about this, the more I believe that this is backwards. You should be sending them a document that they have to sign that says what images they may use, how they may use them, and for how long. They aren't in the driver's seat here, you are. They're your images. You certainly can donate them but under your terms, not theirs. They should be releasing YOU from any liabilities for THEIR use of YOUR images. Jan 14 13 12:26 pm Link SoCo n Lime wrote: The Nature Conservancy of Canada is a large, well-known Canadian NPO. If the NCC wants to use the images, for whatever purpose, that demonstrates that the images have value. From what has been said so far the NPO wants an assignment of copyright which must be given in writing. If a license is all that the client needs, then that can be given verbally. There are many issues which should be dealt with in a written agreement. Jan 14 13 12:31 pm Link Herman Surkis wrote: That's the easiest wording for them to be able to use them however they want. Jan 14 13 12:31 pm Link Herman Surkis wrote: I have a hard time believing there's any liability in the first place. Jan 14 13 12:36 pm Link MC Photo wrote: In some cases this doesn't matter. In the case of Aubry v. Éditions Vice-Versa inc., [1998] 1 SCR 591 a person in a photo successfully sued both the publisher and the photographer. The actions of the publisher are not under the control of the photographer but could result in the photographer having some liability. Jan 14 13 12:44 pm Link Photographers should NEVER donate Time and Services to charities. It can quickly turn into a headache. 1.- You can't claim it in your taxes 2.- It is very hard to determine the actual value. OP. Tell them that they can only use the photos for promotion on Web, Print and Social Media. That's it. That is all they need. Jan 14 13 01:48 pm Link me voy wrote: See Gifts and Income Tax 2012 - Are you an artist?. This refers to a physical painting; gifts of intellectual property are not addressed. Jan 14 13 03:18 pm Link Why bother donating or volunteering if you're going to have a problem with the organization? I do several volunteer photo projects here in Boston every year. Not because I want the financial gain, but because I care about the causes. Jan 14 13 04:04 pm Link |